Google Docs is an online application which means that it can be accessed from any computer with an internet connection. By simply logging in, users are able to see their documents from wherever they are. This is handy for people who are always on the move or need to shift between computers a lot. Documents created on software such as Microsoft Office can be uploaded onto Google Docs which makes Google Docs a handy option for storage. Each user is given 1GB of storage space for free and documents created within Google Docs do not count towards this quota. Users are also able to pay for additional storage.
Google Docs is highly focused on aiding collaboration. Users are able to choose who is able to view their documents and give other users permission to edit them. Up to 50 users can edit a document at one time, and each user is able to see what the other users are doing in real time. Google Docs also has a chat feature within the document to allow users to have discussions during their collaboration. This means there is no need for email attachments and multiple copies of documents. Instead there is one copy of the document that is accessible to everyone who has permission to view and edit it. Google Docs also keep a record of past versions of the document, which means that if someone makes a change you’re not happy with, you will be able to restore it back to the old version.
Another useful feature of Google Docs is the form creator. Users are able to create interactive forms with ease and email them straight to the people they wish to fill them in. When a form is created it is put on its own webpage so the link can be passed on to people. Google Docs will then record their responses in a spreadsheet for the user to easily analyse. This is useful for things such as surveys. Just create the survey using the form creator, send it out to the people you wish to survey and read the results through the Google Docs spreadsheet!
Joining Google Docs is as simple as signing in to your Google account and clicking on the 'Documents' tab or visiting www.docs.google.com and signing in to your google account. If you don’t already have a Google account, you can create one for free by visiting www.docs.google.com and clicking 'Sign up for a new Google Account'. There’s no software to download – it’s all on the net. So sign up, sign in and have a play. We’re sure you’ll find it as handy as we do!
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